Chapter 1 General Provision
Article 1 These regulations are enacted in accordance with the Administrative Measures for the Enrollment and Cultivation of International Students by Schools and the Law of the People’s Republic of China on the Administration of Foreigners’ Entry and Exit from Chinese Territory, as well as the specific circumstances of Kunming Medical University, with a view to improving standardized administration of the international students.
Article 2 The term “International Students” in this Regulation refers to foreign citizens who do not have Chinese nationality and are registered in Kunming Medical University. These regulations shall apply to the international students who study the MBBS program (English-medium).
Chapter 2 Enrollment , Registry and School System
Article 3 New international students should enroll and register with their Admission Notice, JW202, health certificate, passport and other relevant documents within the given schedule in International Education School. If they are unable to meet the deadline for enrollment and registry, a written application for the delay of enrollment and registry should be submitted to International Education School for approval before the given deadline. Once the application is approved, an extension of maximum two weeks will be granted to the applicants. Students who fail to submit the written application of extension or fail to meet the deadline of approved extension are taken as giving up their study in the University.
Article 4 New students should submit the required documents which are subject to the further verification by the university. Those who attempt to falsify their information will be disqualified after the school verification.
Article 5 After registered the new students should go to Yunnan International Travel Health Center for the medical check up. Those who fail to meet the verification requirements will have to take another health examination for some or all of the items at the hospitals which KMU designated. All the expenses occurred should be covered by himself/ herself. Registration will be denied to those whose state of health is not up to the requirements.
Article 6 New students need to purchase insurance after enrollment within 30 days. The insurance should be renewed annually.
Article 7 Students per semester should register in the International Education School, and pay the tuition fees and accommodation fees in full at the beginning of each semester. Please be noted that the payment of the tuition fees and accommodation fees is the precondition for register. Students who fail to register within two weeks without proper and acceptable reasons will be taken as voluntary withdrawal from the University.
Article 8 Academic Year System (Six-year System) is applicable to the MBBS students. The longest study period for MBBS students can be extended for 2 years based on prescribed major school system. Students who fail to meet the deadline of approved extension are taken as giving up their study in the University.
Chapter 3 Class Attendance and Code of Conduct
Article 9 International students are required to attend the scheduled teaching session in any forms, such as theoretic lecture session, laboratory session, clinical practice-based sessions, and internship, etc. In any specific circumstance, students should ask for leave in advance. Any unauthorized absences or absences exceeding the authorized period and one fails to report back from leave to the school timely are taken as absenteeism.
Article 10 For a leave of absence within two days (include two days), student shall ask the permission of his/her student coordinator. For a leave of absence within one week (include one week), student shall initiate application process with his or her student coordinator and be granted of permission by the Section of Students Service. For a leave of absence of more than one week but less than a month, student shall initiate application process with his or her student coordinator and the section of students service and be granted of permission by the International Education School. (International undergraduate students who taught in Chinese and graduate students should finish the relevant procedures for a leave of absence at their school and as well as keep on record at international education school.)
Article 11 International students can enjoy Chinese statutory holidays. When leaving the campus during the holiday, students should keep the teachers informed and go through the due procedures to ask for leaves.
Article 12 Going to the class late or leaving the class early for three times will equal to absence for one time. The time of students’ absence will be measured by the actual teaching time (the time of teaching practice and internship is 8 credit hours per day). The missed teaching practice and internship should be made up in the related departments. To give disciplinary punishment for internship students, the proof of violation and a suggested punishment should be provided by the relative internship department, after confirming by Teaching Affairs Office of internship hospital, International Education School will give punishment decision and punishment notice to the student.
Article 13 University policies on absenteeism for international students:
In case of full monitoring, disciplinary action will be taken to students whose absence time accumulatively accounts for 1/3 of the total attendance time of the course, in addition, students are not eligible to be assessed and receive Zero mark for the course. For students whose absent time accumulate to 10 hours or more, the following disciplinary actions are taken:
(1) Accumulate 10 hours absence: a warning notice will be issued;
(2) Accumulate 20 hours absence: a serious warning notice will be issued;
(3) Accumulate 30 hours absence: record of demerit will be issued;
(4) Accumulate 40 hours absence: disciplinary probation will be taken;
(5) Accumulate 50 hours absence: considered as give up studentship voluntary and withdrawal from the university.
In case of random inspection, students who are accumulatively absent for five times on a course in a term are not eligible to be assessed and receive Zero mark for the course. For students whose absent time accumulate to 5 hours or more within one semester, the following disciplinary actions are taken:
(1) 5 hours absence through random inspection: a warning notice will be issued;
(2) 10 hours absence through random inspection: a serious warning notice will be issued;
(3) 15 hours absence through random inspection: record of demerit will be issued;
(4) 20 hours absence through random inspection: disciplinary probation will be taken;
(5) 25 hours absence through random inspection: considered as give up studentship voluntary and withdrawal from the university.
Chapter 4 Examination and Records of Examination
Article 14 International students must attend the examination of their compulsory and optional courses. The assessment can be divided into examination and test. All the courses in the teaching plan will be examined, the courses are graded with the 100-mark system with 60 marks as the minimum requirement for passing. The examination will be held at the end of the semester or courses. The optional courses will be tested, the courses are graded with qualified and unqualified. All the examination will be finished before the 18th week of each semester.
Article15 The assessment is conducted in different forms, including paper test, oral test, clinical practice, etc. The final mark for a course shall be decided by the overall average of assessment at ordinary time (include mid-term examination, class discussion, coursework, essay, attendance records, quizzes, experiment and practice report, casuistics and medical record writing, etc) and final examination.
Article 16 The subject that will cover more than one semester and will have an examination for each semester and will be graded as one subject for each semester. The individual setup of experiments, internship, and other clinic practice is graded as one subject. Graduation internship, midterm examination, graduation test and graduation project (thesis) are graded as one subject respectively.
Article 17 In the case of a student failing a subject, he or she shall apply for make-up or retake of that corresponding examination for one time, make-up examination result will be recorded as qualified or unqualified.
Article 18 In the case where a student is in doubt of the final examination result, he or she has the right to apply for recheck for mark. Request to recheck of final examination mark shall be made at the next academic term, within a week after term commencement. The students shall apply for the recheck to the section of teaching affairs, with the approval of the International Education School the corresponding teaching department shall be in charge of papers recheck. The students themselves and their parents have no access to the examination papers and are not allowed to ask for the examination results from the teaching department or the teachers of the courses directly. The International Education School shall formally inform the student of his or her result after the recheck process is completed. Student forfeits the right to recheck an examination paper when he or she fails to initiate their check request within allotted time. Student is disallowed to request for recheck on a make-up examination.
Article 19 Measures for the students who are absent from classes, absent from examinations, apply for extension, or cheating in the exams:
1. In case of full monitoring, where a student is absent for 1/3 or more class periods for a particular course, he or she shall be deprived of qualification to sit for its corresponding final examination, and will get Zero mark. Besides, the students shall bear the corresponding disciplinary action. In case of random inspection, students who are accumulatively absent for five times on a course in a term are not eligible to be assessed and receive Zero mark for the course.
2. Student shall apply for extension or suspension to sitting an examination if and only if special circumstance arises. Students who apply for extension due to illness, they should submit the certificate issued by the health care centre of Kunming Medical University before the exam. Students are not eligible to examination extension if the certificate is provided after the exam. Student who has obtained permission for examination extension shall apply to sit for the paper during the ensuing term together with students who have to sit for the make-up papers, or students who do the corresponding subject exams. The marks for extension examination will be recorded as actual mark. Students who fail to take the extension examination upon the graduation will receive Zero mark. Any unapproved extension or suspension of exam will be marked as “absence of exam”.
3. Absence of examination will result in Zero mark of the assessment of the course. Those students who acknowledge their misconduct can apply for make-up examination and after approved by the international Education School, they can take make-up examination for the course. If those students who absence of examination cannot acknowledge their misconduct or fail to apply for make-up examination, they will be regarded as give up the opportunity and no reexamination will be arranged for them. If they are absent from make-up examination (include extension) will be regarded as give up the opportunity and no reexamination will be arranged for them.
4. Students should obey the rules and regulations of examination. Cheating of any kind is strongly prohibited. Student who violates examination rules or cheat during exam, the exam results will be marked Zero mark. The students shall be criticized and educated or subject to disciplinary actions according its severity. Those students who acknowledge their misconduct and behave well can apply for make-up examination to the international education school. Once approved, they can resit the exam in the next semester.
Chapter 5 Proceeding in Grade Level & Demotion in Grade Level
Article 20 Student is responsible to pass all courses of the school; student can only advance to the next grade level when all requirements are met.
Article 21 Students who fail to pass the final examination should attend the make-up examination for each semester. Student who fails to pass the make-up examinations will bear the following consequences:
1. For the first academic year students, if they fail 4 or over 4 subjects after make-up examination, the students shall be withdrawal from the university study.
2. From second year and thereafter, if any students fail 4 or over 4 subjects after make-up examination in one academic year, he or she shall be demoted in grade level, and this academic year's all marks will be nullified. The students need to learn all this academic year's courses again and get marks for all this academic years' subjects by sitting correspondent exams.
3. Accumulatively if any students fail 6 or over 6 subjects after make-up examination year by year, he or she shall be demoted in grade level. The students are required to attend class of the failed subjects according to the school's curriculum and routine and get the final marks by sitting the correspondent exams. If students cannot attend class of the failed subjects because of the class scheduling conflicts, the school is not responsible for rearranging or adjusting the class schedule. In this case, the students can choose to attend one class, and study other subjects by self-learning.
4. Accumulatively if any students fail 8 or over 8 subjects after make-up examination year by year, he or she shall be withdrawal from the university study
5. Students will not be allowed to demote to the same grade for twice.
6. The demotion is measured by academic year, and will be decided at the start of the first semester of the academic year.
7. The demoted student should complete the due formalities within specified time. If he/she fails to complete the due formalities at due time, his/her coordinator of the new grade will record the student as absence and report to the school, and the student will bear the corresponding disciplinary measures.
Article 22 If demoted student is with special circumstances, such as illness, and provide the certificate and suggestion of suspension issued by hospital, the student has to complete the due demotion procedures before dealing with the due suspension procedures.
Article 23 Student who has received demotion of grade level shall attend classes with the next batch students of the same major, obey the relevant rules and regulations, and pay all the fees according to fee structure of the next batch. Students who have received demotion are not allowed to attend the scholarship evaluation in the year of demotion.
Chapter 6 Suspension and Resumption of Study
Article 24 Students are able to suspend their study upon their personal request or under the requirement of the University. Period of suspension normally is one year. Upon approval, students are able to suspend their study for two years due to sickness, but the accumulative period of suspension should not exceed two years. The start date of suspension is counted from the date when students are unable to attend school.
In addition, students with the following circumstances are required to suspend their study:
1. If doctors confirm that time for students to recover from their illnesses account for 1/3 of their study time in a semester;
2. Absence due to sickness or personal affairs exceeds over 30 days in a semester, based on the records of student attendance;
3. Students who are unable to do the regular study and can not complete the school training plan.
4. Students during the internship who are unable to do the regular internship more than one month in half year or two months in one year, they are required to suspend their study.
Article 25 The following policies are applicable for international students who are in suspension:
1. Students are allowed to leave school after finishing the required procedures of suspension. The University will keep the students remain enrolled.
2. During suspension, students who have been granted with scholarship are unable to enjoy the benefit of the scholarship.
3. If suspension is due to sickness, students are responsible for their medical expenses.
Article 26 Regarding resuming the study after suspension, the following policies are applicable:
1. Students must apply for resuming their study before their suspension is due. If suspension is for illness treatment, students should submit the confirmation of recovery by his doctor/s to the University Health Centre for review, and to the school where they are studying at and International Education School for approval to resume their study.
2. The University will arrange the students’ study plan after resuming.
3. During the suspension, students who offend the laws are not eligible to resume their study and will be academic expulsion.
Article 27 Student should finish the suspension procedures and leave campus in 5 working days. During the suspension, students are not allowed to participate in any activities and courses in university. The University will regard him/her in suspension and perform the related procedures if a student does not finish the suspension procedures after deadline. The suspension will be reported to the Public Security Bureau and the student status will be kept by the University. If any accidents or torts occur during the students’ suspension, the University is not responsible for any consequence of the accidents or torts.
Chapter 7 Withdrawal of Study
Article 28 If any of the following circumstances occur to international students, they are required to terminate their study in the University:
1. Period of schooling (including demotion in grade level, suspension period/s) accumulatively exceeds two years than the allotted length, no matter for whatever reasons;
2. Students who need to demote to the same grade for the second time
3. Students who do not attend class continuously for over two weeks without permit;
4. Students who do not apply for resuming their study two weeks after their suspension is due, or their application to resume their study is rejected;
5. Students are confirmed to have certain diseases or disable to complete their study by the University authorized hospitals;
6. Students conceal their previous medical history which is ineligible to the admitted majors;
7. Students who do not pay relevant fees to the school;
8. Students who request to terminate study and approved by their parents;;
9. Students who cheat accumulatively two times in the examination.
Article 29 Decision for student who has been asked to be withdrawn from school is made from recommendation by the administrative offices in the International Education School, and finalized by the vice president in charge. Student shall receive of such finalized decision signed by the student. In the case of student’s refusal to sign or inability to sign due to probable cause, 2 witnesses are required for testifying to the delivery of decision. Decision for student’s academic withdrawal shall be kept on student’s record by the international education school, and also be filed at the administrative offices of Yunnan Educational Department. Student shall complete necessary procedures for leaving the school within five working days of the finalized decision. In the case where student fails to complete leave of school procedures within allowed time, International Education School shall complete the necessary procedure in the student’s stead, and he or she shall be considered as have left the school. International Education School shall inform the Exit and Entry Bureau of Kunming regarding student’s withdrawn from school status; this will effectively revoke the student’s residence permit.
Article 30 Students who have been confirmed withdrawal of study can not maintain the student status or apply for suspension of schooling. They are required to complete the withdrawal procedure within specified time.
Article 31 Guidelines on treatment toward withdrawn students:
1. Kunming Medical University shall contact the parents or legal guardians of a withdrawn student who is mentally unsound or has physical disability; their presence in China will ensure the safety of student’s return trip back to his or her home country.
2. Withdrawn students shall complete the formalities within five working days after they receive the notice of withdrawal or the decision of withdrawal is publicized.
3. If students fail to complete the formalities within specified time, their student status in the university will be automatically canceled.
4 Students withdrawn or dismissed from the school are not allowed to apply for resumption of study to Kunming Medical University.
Article 32 Objection or complaint toward school’s decision to withdraw a student can be made according to relevant rules in dealing with complaint at International Education School in Kunming Medical University.
Chapter 8 Clinic Practice
Article 33 Prior to internship, it is mandatory for student to receive training in clinical practice; only when a student has passed the assessment and paid off relevant prescriptive fees to the school can he or she proceed to internship. The internship lasts for one year.
Article 34 Students’ internship
1. As a rule, the student will be arranged a hospital or a medical service for his or her internship by the school. The student must complete a required level 3 of HSK or pass the Chinese level test organized by the school before placement can be appropriated.
2. The student is allowed to choose a qualifying medical service for his or her internship only if his or her application approved by the hospital and the school, the student is not allowed to shift hospital during the internship.
3. During internship, students who are absent for one class hour will lose one point of usual performance ( 8 class hour per day).Students whose usual performance cannot reach 60 point will not pass the after-department examination, and he or she has to restudy internship. For students whose absent time accumulate to 10 class hours or more, the following disciplinary actions are taken:
(1) Accumulate 10 hours absence: a warning notice will be issued;
(2) Accumulate 20 hours absence: a serious warning notice will be issued;
(3) Accumulate 30 hours absence: record of demerit will be issued;
(4) Accumulate 40 hours absence: disciplinary probation will be taken;
(5) Accumulate 50 hours absence: considered as give up studentship voluntary and withdrawal from the university.
Article 35 Upon completion of internship programme, student, present with proper documentation and certificate from the internship hospital, shall be qualified to attend graduation examination at Kunming Medical University.
Chapter 9 Changing Schools and Transferring Majors
Article 36 As a rule, students are not allowed to change their schools.
Article 37 As a rule, students are not allowed to transfer their majors. Under special circumstances, students could submit a written application.
Article 38 Special circumstances for which a student is eligible for transferring of major:
1. Student who is diagnosed with disease, that affect the student’s ability to continue in his or her original major, but does not affect the student in ability to continue in another major.
2. Student who shows tremendous difficulty in learning in the major in question and would otherwise impair his or her personal development.
3. Student shows extraordinary talent in another area of study, the transferring of major will grant such student the possibility to excel and obtain outstanding achievements.
4. Other special circumstances that are deemed reasonable for transferring of major.
Article 39 Circumstances for which a student is not eligible for transferring of major:
1. Student who has already started on his or her specialty courses.
2. Student who is in the process of withdrawal from Kunming Medical University.
3. Student who is unable to provide a valid reason toward transferring of major.
4. Other special circumstances that are not deemed reasonable for transferring of major.
Article 40 Student shall initiate application for major transfer on his or her own accord. Student shall provide written consent from his or her parent toward transferring of major. All application documents shall be submitted to International Education School at Kunming Medical University. Student is allowed to transfer to another major only with the approval from the leaders in charge of Kunming Medical University.
Article 41 Student, in principle, is allowed to transfer to another major for one time only. The transference shall take place at the first week of the semester ensuing the approval for major transferring.
Chapter 10 Graduation, Completion, No Graduating and Diploma Issuance
Article 42 A student will undergo rigorous graduation evaluation by the school before he or she is issued of a diploma. Only when all academic requirements are met shall the student be deemed completed from undergraduate study and gain placement in the graduation ceremony. The certificate will be filled and issued strictly in accordance with established major and learning form for students’ enrollment.
Article 43 Cases where a student is granted a letter of certificate for medical education rather than diploma:
1. Student fails to pass the make-up of prescriptive courses.
2. Student fails to complete internship programme, or in some cases fails to complete graduation thesis required by the school, or fails the graduation examination.
Article 44 Student unable to obtain graduation diploma due to failed subjects may apply for arranged make-up examination within 5 years from the graduation date and paid relevant fees. In the case where a student passes all make-up examinations, and all other conditions are met, he or she shall be issued a diploma replacing the original letter of certificate. The graduation date is fixed to the date of diploma issuance. In the case where a student fails to apply or fails to pass the make-up examination within prescribed time, he or she shall be deprived of opportunity for diploma issuance
Article 45 Student unable to obtain graduation diploma due to poor performance in clinic practice may apply for clinic practice at relevant department within 5 years from the graduation date, and paid relevant fees. In the case where a student meets the requirements of clinic practice and passes related examinations, and all other conditions are met, he or she shall be issued a diploma replacing the original letter of certificate. The graduation date is fixed to the date of diploma issuance. In the case where a student fails to apply or fails to meet the requirements of clinic practice within prescribed time, he or she shall be deprived of opportunity for diploma issuance.
Article 46 Student who withdraw from the school or unable to meet the requirement of completion but has already studied for one year or above shall be issued a letter of certificate indicating the medical education he or she has received.
Article 47 International students who satisfy the conditions of Measures of Awarding MBBS（Bachelor of Medicine & Bachelor of Surgery）Degree for International Students of Kunming Medical University (Trial) are eligible to be awarded with corresponding degree adopted by the school committee for the conferment of academic degrees. The University will award the graduation certificate and degree certificate in accordance with learning types and learning form for students’ enrollment.
Article 48 In order to comply with regulations set by the Higher Education Law of the People's Republic of China, Kunming Medical University shall implement the electronic registration of students’ graduation information to Yunnan Provincial Education Department and Chinese Scholarship Council, also shall keep on record at Ministry of Education of China.
Article 49 Students may apply to International Education School for re-issuance of diploma in the cases where the diploma paper is lost, stolen, or damaged. The school will reissue corresponding certificate after verified. The reissued certificate has the same effect with the original diploma.
Article 50 It is mandatory for students, upon graduation, to complete necessary procedures for leaving school within one week, and update their academic status with Entry and Exit Bureau of Kunming.
Chapter 11 Supplementary Articles
Article 51 The above policies are applicable for full-time international undergraduate students of 2013 Batch and students after 2013 Batch of Kunming Medical University. For other matters that are not covered in this handbook, national policies and regulations and that of Kunming Medical University shall be referred to. （international undergraduate students taught in Chinese and postgraduate students shall refer to the above policies and that of Kunming Medical University）
